Bylaws adopted May 25, 1983, Amended May 29, 1985; May 1990; May2l, 1995; May 31,1998; November 14, 1999; November 7, 2004; May 22, 2005; December 9, 2007; June 3,2012; June 11, 2017;June 23, 2019
Article I. Name
The name of this religious society shall be "The Unitarian Universalist Fellowship of Galveston County, Inc."
Article II. Mission
We, the Unitarian Universalist Fellowship of Galveston County, affirm the right of people of all ages to develop their own views concerning spirituality.
It is our purpose to be a visible, enduring, liberal religious presence in our community.
We believe this can be accomplished through creative worship, religious education, intellectual stimulation supportive fellowship and community service.
We unite in the spirit of the Unitarian Universalist principles and purposes to welcome and appeal to the full range of human diversity, that is, age, race, gender, sexual orientation, and ethnicity.
Article III. Membership
Any person in sympathy with its purpose may become a member of this Fellowship by attending a New Member Orientation and signing the membership book, through which act s/he endorses the Fellowship Bylaws and assumes a participating share of the responsibility for the Fellowship.
It shall be an obligation of the Board of Directors to certify the voting membership rosters at the board meeting immediately preceding the Annual Meeting. Continued voting membership depends on a contribution of something of value during the year preceding the Annual Meeting. Those who are not certified Voting Members by the Board may be continued on the Friends list.
Voting Members shall be referred to publicly as Members. For the purpose of conducting Fellowship business, when these Bylaws refer to "members", they shall refer to Voting Members.
A member may revoke his/her membership by submitting a request to the Membership Committee. A member may be removed from the membership roster of this Fellowship upon recommendation by the Membership Commttee in accordance with the Fellowship's Membership Policy and a 3/4 majority vote of the entire Board of Directors.
Article IV. Affiliation
This Fellowship shall be a member of the Unitarian Universalist Association of the Southwestern Unitarian Universalist Conference.
Article V. Calendar
The Fellowship and fiscal year shall coincide with the UUA Association. At any time that the UUA dates change, the fellowship shall also automatically change its dates by extending the Fellowship year to the new end date and adjust the budget by a percentage equal to the percent time change. The officers shall have their terms extended to the new closing date of the Fellowship year.
Article VI. Meetings
All meetings of the Fellowship, its officers and its committees, where Fellowship business is transacted, shall be conducted according to Robert's Rules of Order.
An Annual Meeting of the Fellowship shall be held each year 14 to 45 days before the end of the Fellowship year following a Sunday service.
Special Meetings of the Fellowship may be called by the Board of Directors for a stated agenda and must be called for such purpose within thirty days of petition by not less than twenty percent of the members of the Fellowship.
Notice of Annual and Special meetings to all members must be made by mail or by electronic means at least ten days prior to such meetings.
One-third of the membership shall constitute a quorum, and a majority of votes cast is required, except as otherwise provided. For purposes of voting and establishing a quorum, only those members on the roster most recently certified shall be counted.
Regular Sunday meetings of the Fellowship shall be held at the Fellowship building at 10:30 a.m. on Sundays, except as otherwise designated by the Board of Directors.
Article VII. Officers and Board of Directors
The Board of Directors shall consist of the elected officers and members-at-large and shall administer the affairs of the Fellowship subject to the direction of Annual and Special Meetings of the Fellowship, and within the confines of these Bylaws.
There shall be a Board of Directors comprised of the following members: President, President-Elect, Past-President, Secretary, Treasurer, and three Members At Large. The Past-President shall serve on the Board for one year immediately following her/her presidency. All other Board members serve for two years, with elections held at the Annual Meeting. The Secretary and the Treasurer may serve an additional two-year term, at the discretion of the Board. The Treasurer and one At-Large member are elected on even-numbered years; Secretary and two At-Large members are elected on odd-numbered years. The President-Elect becomes President in the second year of service.
The Board of Directors shall hold regular meetings which shall be open to any member. Meetings will be held no less than once per month at the day and time agreed to by the Board. In the event an issue arises that is time sensitive, a Board Member may request an additional meeting. Additional meetings may take place by electronic means, as needed, as long as a quorum is present.
Unexcused absences from three consecutive regular board meetings constitute automatic resignation from the Board.
Vacancies in office or in the Board of Directors may be replaced by majority vote of the Board of Directors, with the exception of the President or President-Elect, in which case a Special Meeting of the membership shall be called.
Four members of the Board of Directors shall constitute a quorum for the transaction of Fellowship business.
Through a 2/3 majority vote, members of the Fellowship may in any Annual or Special Meeting remove any officer or director and declare the office vacant.
Article VIII. Minister
The Board of Directors may call a full or part-time minister and arrange for his or her payment and benefits. Hiring or firing a minister requires an Annual or Special Meeting of the Fellowship and a 60% majority of those attending a meeting.
Article IX. Finance and Property
The Board of Directors shall submit a budget for the coming year at the Annual Meeting for approval of the membership, a copy of which budget shall be supplied to each member at least 10 days prior to the meeting.
The Board of Directors shall incur no obligation for which provision was not made in the annual budget unless authorized to do so by vote of the membership in regular or Special Meeting.
The Board of Directors shall review the status of the budget at the board meeting midway through each year and, in the event of financial insecurity, shall be authorized to make adjustments up to 20% of the total budget without a Special Meeting being called.
Withdrawals from the savings account must be made by the joint signature of the President and Treasurer with an appropriate voucher. Withdrawals from the checking account must be made by the signature of the Treasurer, the President, or of a member of the Finance Committee authorized by the Board. Withdrawals from the checking account may be made by electronic means, when made by the Treasurer, the President, or a member of the Finance Committee authorized by the Board.
The title to all property and all contracts relating thereto shall at all times be taken and held by or made in the name of the Fellowship.
No real property owned or held by this Fellowship shall ever be sold, mortgaged or otherwise disposed of unless or until such transaction is authorized and approved by an Annual or Special Meeting by a majority of those persons appearing on the membership roster as certified by the Board of Directors.
The custodian of all files, records, and deeds shall be the President of the Fellowship. The custodian of checking and savings accounts, cash and the records thereof shall be the Treasurer.
Article X. Committees
Standing and Special Committees shall be appointed by the President subject to approval of the Board of Directors, to further the purposes of this Fellowship.
The Board of Directors may at any time remove a member from an appointed position.
A Nominating Committee shall be appointed by the President not less than six weeks prior to the Annual Meeting to nominate the candidates for each office to be filled. Further nominations from the floor will be received immediately prior to the election provided the assent of such nominee is first obtained.
An auditing committee shall audit the financial records of the Fellowship and make a report at the annual meeting. A second audit shall be performed within 30 days of the close of the fellowship’s fiscal year and the report presented to the board at the first board meeting following the completion of the audit. The Treasurer shall not be a member of this committee.
Among the Standing Committees shall be a Membership Committee, a Program Committee, a Religious Education Committee, and a Maintenance Committee.
Article XI. Amendment and Repeal
These bylaws, so far as allowed by law, may be amended or replaced at any meeting of the congregation by a two-thirds majority of those voting. Notice of any proposed change shall be contained in the notice of the meeting.
Article XII. Dissolution Clause
If the congregation is ever dissolved or otherwise ceases to exist, then and in that event all of the real property of the corporation and other assets which comprise the total monetary value of the corporation shall revert to the Unitarian Universalist Association of America, Inc